2024 NEAFCS Presenter Information & Guidelines

Reminders:

• ALL Presenters are required to register for Annual Session.
• Speaker Agreements are due by March 28, 2024.
• All meetings and events, excluding offsite events, will be held at the JW Marriott Tucson Starpass Resort & Spa 

Concurrent Session Presenters:

Click here to view the Concurrent Session Presenter Expectations Document (download as WORD file)

Concurrent Session Setup and Audio Visual Support
Presenters will be provided with the following audio visual support:

• Projector and screen
  
• One podium with microphone
• Table for materials

Speakers are required to supply their own computer. If a speaker requests a laptop, a PC will be provided. Please prepare your presentation in the correct format and save to a USB drive for the day of.  If you plan to supply your own computer and it is a MAC, please notify Elizabeth Lane at [email protected] so that we can ensure proper cable connections are available.  

General Wi-Fi internet is available for all meeting attendees.  The Wi-Fi has limited bandwidth, so if you are needing to connect to the internet for videos, etc., we highly recommend you embed in PowerPoints. 

Showcase of Excellence Presenters:

Click here to view the Showcase of Excellence/Poster Presenter ONLY Presenter Expectations Document (download as WORD file)

Showcase of Excellence Requirements

Boards: 4' (h) x 8' (w) cork boards - please bring pins and/or thumbtacks
Table: You'll also have a 3' table in front of the standing poster board for handouts and other materials

Use thin/lightweight poster paper or cardboard since heavy materials may be difficult to attach to the display board. Audio/Visual support, internet access and electrical outlets are not provided or available. 

Presenters are responsible for the setup and breakdown of their poster displays.  Poster's will be displayed INSIDE of the Exhibit Hall, so we recommend you do not leave your poster case or any other valuables overnight. 

Posters are open for viewing on Wednesday, September 18 and Thursday, September 19, with presenters having an optional scheduled 1-hour manned time on Wednesday, September 18^th from 12:30 PM – 1:30 PM.  Posters do not need to be staffed during the conference, but must have contact information for at least one presenter in case an individual has questions.

Showcase of Excellence Timeline:

Tuesday, September 17

6:30 PM –  9:00 PM      Showcase of Excellence Poster Setup (after states night dinners)

Wednesday, September 18

Pre-Conference Workshop Presenters:

Click here to view the Pre-Conference Workshop Presenter Expectations Document (download as WORD file)

General Wi-Fi internet is available for all meeting attendees.  The Wi-Fi has limited bandwidth, so if you are needing to connect to the internet for videos, etc., we highly recommend you embed in PowerPoints.